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Costume College 2027 Marketplace

Vendor Application Information

Application period November 9, 2026 to January 31, 2027

Costume College offers vendors an opportunity to be selected to display and sell their wares in the Marketplace. The selection is juried by the Costume College Committee. Past participation does NOT guarantee inclusion in the Costume College 2027 Marketplace.

If you wish to be considered for inclusion in the 2027 Marketplace, please complete the on-line application and submit with all required paperwork no later than January 31, 2027. You do NOT need to be a member of Costumer's Guild West to submit this application.

The Costume College Marketplace Vendor Application will be available on Costumer’s Guild West’s website or by clicking on the image below beginning November 9, 2026. You will need to log into your CGW account/profile to access the form.  If you do not have a CGW account/profile you will need to create a guest account. Creating a guest account does not make you a CGW member – or require you to pay for membership. 

Required Paperwork to be upload with on-line application:
  • Current California Seller's Permit OR Temporary Seller's Permit (see CDTFA Temporary Seller's) OR California Department of Tax & Fee Administration Special Events Certification Form (form CDTFA-410-D REV. 9 (3-23)) if not required to hold a California Seller’s Permit ( see CDTFA Publication 107 ) 
  • Certificate of Liability Insurance (see certificate requirements below)
  • Pictures of Merchandise (minimum of 2 images, maximum of 5 images)

Vendors will be notified of acceptance to the Marketplace via email on or about February 25, 2027.  Included in the acceptance emailed will be an invoice for booth space fees and any additional charges for services requested by Vendor. Payment of all fees are due within seven (7) days of notification that their application has been accepted.

Booth Space Fees
  • 6' x 18' (center of room)  - $350
  • 8' x 16' (along a wall) - $350
  • 10' x 10' (along a wall) - $200
  • 8' x 8' (along a wall) - $175

Booth space fees do NOT include rental of tables. You are welcome to bring your own or you may rent up to four (4) tables from us at $20 per table. Table rentals also include a table cover and table skirt that reaches the floor.  (Table rental price is for the duration of the event.)

*Single-day rentals may be available.  If you are interested, please email [email protected] for more information.

Terms and Conditions:
Marketplace Operating Hours (subject to change): Please note: to give vendors time to restock or tidy their booth, the room will be open only to vendors 30 minutes prior to business hours.

  • Friday, July 30th, 3:00pm to 5:00m (Early Bird Shoppers Event. Admission is by ticket only, to benefit the Costume College Scholarship Fund.)
  • Friday, July 30th, 5:30pm to 9:30pm (Grand Opening - Open to All)
  • Saturday, July 31st, 10:00am to 5:00pm
  • Saturday, July 31st, 6:00pm to 9:30pm
  • Sunday, August 1st,  10:00am to 5:00pm

Vendor ID badges: 

  • Badges with the business name must be worn at all times in the Marketplace.
  • Each 8' x 8' and 10' x 10' booth space will receive up to two (2) Vendor ID badges.
  • Each 6' x 18' and 8' x 16' booth space will receive up to four (4) Vendor ID badges. 
  • Additional badges may be requested for $5.00 each, payable upon pick-up at Marketplace load-in.
  • Vendor badges do not include admittance to Costume College classes, lectures, workshops, Friday Night Social, Gala, or Tea.
  • Full payment for booth space, insurance (if applicable), and table rentals will be payable upon acceptance of application. Your invoice will be attached to your acceptance email. Vendor selection will take place by February 18, 2027 with notification to vendors by February 20, 2027. If you are not selected for the 2027 Marketplace, no payment will be collected. 

Insurance:
The Sheraton Gateway Hotel Los Angeles requires that ALL vendors carry $100,000 liability insurance.

  • This may be purchased from the Costumer’s Guild West. If requested, a $50.00 will be  added to your booth space invoice. 
  • OR Provide a copy of your policy (valid through all dates of the event) with this application, to include the following: ADDITIONAL INSURED: Sheraton Gateway Hotel Los Angeles, 6101 W Century Blvd, Los Angeles, CA 90045.

Rental space:
This is a defined booth space only. All merchandise and displays must be located within your booth perimeter to conform to Public Safety and Fire Regulations. If any items are found outside of your defined space, you will be required to rearrange your display to meet this requirement. No exceptions.

  • In an effort to improve the appearance of the marketplace and optimize shoppers' experience, tables in each vendor space are required to have table skirts that come to the floor hiding any back stock, supplies, etc.

Vendor Load-In:

  • Load–in will be by appointment available starting at 3pm on Thursday, July 29, 2027 or the morning of Friday, July 30, 2027.
  • Vendors will be notified of their load-in appointment by June 30, 2027.
  • If  a Vendor arrives prior to their appointed time to load in they will not be granted parking in the loading area.

Vendor Load-Out:

  • Begins at 5pm Sunday, August 1, 2027 after close of Marketplace.
  • You may not begin packing up your booth prior to 5pm.
  • Load-out must be completed by 8pm. Your Marketplace load-out is NOT complete until your booth space has been cleaned of all refuse and trash and left in the same condition as at load-in.
  • Lost or damaged table covers and skirts shall be charged to the Vendor at a rate of $25 each.
  • You will be billed a $50.00 fee if your load-out is not completed by 8pm, if all trash is not removed and space is not left in the same condition you received it.

Hotel Reservations: If you choose to stay at the hotel, reservations must be made by the vendor directly through the Sheraton Gateway Los Angeles Hotel. The Costume College discounted room rate is based on occupancy. Please see the Hotel Reservation page for room rate information. The link to reserve a hotel room will be sent to vendors in March 2027.

Costume College will comply with all local and state laws governing public safety, fire, and earthquake standards and in particular the Los Angeles Fire Marshall’s standards for conventions and public access.

  • No Marketplace table display can rise more than 7 feet (84 inches) from the floor. All displays on the table must be self-supporting and reasonably resistant to tipping or collapse if accidentally jostled.
  • No display materials of any kind can be posted on the walls.
  • No pets or other animals will be allowed in the Marketplace AT ANY TIME (only ADA-recognized service animals will be permitted). Any vendor not complying with these rules (which also govern the layout of the space) can and will be asked to leave.

Cancelations:  Vendor must notify Costume College, in writing, of their intention to withdraw from the Marketplace NO LESS THAN 15 days prior to the first day of  Costume College. With this 15 day prior written notice, all fees shall be returned less an administration fee of $25 per space. Should such written notice occur less than 15 days prior to Costume College, Vendor forfeits all fees. 

The Costume College 2027 Marketplace is open to the general public. Please spread the word to your friends and customers!