Privacy Policy
What personal data we collect on our website and why we collect it
Media
If you upload or submit images for upload to the website (example: profile picture), as a precaution, you should avoid images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images publicly available on the website.
User logins
CGW Members each have a login which allows them to view members’ only content including back issues of our monthly newsletters, Squeals and the Broadsheet. Usernames and passwords are retained, saved in the MemberClicks site only, and are not stored anywhere else, nor is that information shared.
Cookies
If you have an account and you log into this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Third Party Providers
We occasionally make use of third party providers, such as the app we use for Costume College. In these cases, we often need to provide user data for access, including, but not limited to email addresses and names. In addition to restricting third-party access to only the pertinent subset of users, we share what data is needed and provide ways for that subset of users to either opt-out or opt-in, depending on the needs of the service.
Who we share your data with
Only the parties outlined within this document.
What Information do we collect
We collect personal contact information including name, mailing address, email, and phone number when users register for an event or create an account. Registered users can view and edit their personal information at any time (except they cannot change their username). Website administrators can also view and edit that information. This information is stored as long as the account is active.
For some of our events we may ask for additional information on how the registrant identifies in the costuming community. Providing this information is voluntary and is stored on the event’s registration form. The event registrar pulls this information (without names) to be shared with the CGW Board of Directors to help us continue to better serve our community.
Other information you choose to provide in your account (such as profile picture) can be viewed only by you and website administrators.
How long we retain your data
We do not actively or automatically delete data from our database, but will delete upon request.
What rights you have over your data
If you have an account on this site you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Our contact information
If you have additional questions regarding this policy, please contact the CGW Technology Chair at: [email protected]
Revised 4-19-2025
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